Admin Assistant (FOD)

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  • Location: 4700 Lang Avenue, McClellan, CA 95652
  • Recruiter: Rhonda G
  • Phone: 916-646-2260
  • Email: godinezrh@villara.com
  • Description: We are seeking an Administrative Assistant (Fabrication Origination Department) to join our team! You will be responsible to provide administrative support to the Estimating Department with reporting and other clerical tasks as needed. The ideal candidate will be highly motivated with a strong attention to detail. Duties include general clerical, presentation and project based work. This person will project a professional company image through in-person and phone interaction. He/she will work with other departments, supervisors and management.                                             Responsibilities: 
    • Managing day-to-day tracking of field operations.
    • Coordinating project documentation from internal and external parties
    • Perform general clerical duties to include but not limited to: photocopying, scanning, faxing,mailing, and filing.
    • Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
    • Provides office operations support (e.g., reporting, prepare presentations, correspondence, scheduling meetings).
    • Communicating with people
    • Documenting/Recording Information -- entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
    • Creating and maintaining project related binders and file folders. ​
      Qualifications: 
    • At least 3 years of previous Administrative support experience
    • Ability to get along with diverse personalities
    • High level of proficiency in MS Word, Excel, PowerPoint and Outlook
    • Excellent verbal and written communication skills
    • Excellent presentation skills
    • Familiarity with construction administration
    • Highly organized and detail oriented
    • Ability to manage time and resources effectively
    • Ability to multi-task
    • Proven efficiency operating in a fast-paced work environment.
    • Eager to accept new challenges
    • Motivated, aggressive and forward thinking individual
    • Skill in developing and maintaining effective working relationships
    • Skill in typing/word processing and use of personal computer/software
    • Ability to meet deadlines under time pressure and keep people and projects on schedule
    • Can work well in teams, as well as take the initiative (self-motivated) and work individually
     
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