Administrative Assistant – Plumbing

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  • Division: Corporate
  • Location: McClellan
  • Recruiter: Rhonda Godinez
  • Email: godinezrh@villara.com
  • Description:   This individual will be responsible for providing administrative support in relation to job setups, field works orders, price revisions and budgets. The ideal candidate must be self-motivated and have strong data entry skills with proven accuracy.                                                                                                                           Responsibilities of the Job
    • Assist with setting up new releases and obtaining documents from the builder
    • Manage field work orders – review, process and follow up
    • Check builder websites daily and download new documents
    • Assist with price revisions and follow up with the builder as needed
    • Perform clerical duties such as photocopying, scanning and filing
    • Print and prepare purchase orders for processing
    • Accurately enter budgets into SAP
    • Maintain Excel spreadsheets
      Behavioral Responsibilities of the Job
    • Ability to adhere to strict attendance requirements
    • Ability to work with minimal supervision.
    • Ability to manage multiple tasks of varying priority.
    • Ability to communicate effectively with both internal and external customers.
    • Strong team player attitude and enthusiasm for service
    • Problem solving/analytical skills.
    • Detail Oriented
    • Excellent organizational skills
    • Ability to handle a diverse scope of work with varying levels of complexity
      Training/Certification
    • At least 2-3 years of Administrative experience
    • Microsoft Office (Word, Excel, Outlook) experience required. Intermediate Excel skills preferred
    • Experience working in a fast-paced office environment
    • Highly organized, detail oriented and a team player
    • Ability to multi-task and prioritize work load
    • SAP and SupplyPro experience a plus but not required
      Education
    • High School Diploma or GED
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