Bilingual Admin Assistant

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  • Location: McClellan, CA
  • Recruiter: Ebony S
  • Phone: 916-646-2260
  • Email: jobs@villara.com
  • Description: Villara is currently seeking a career minded individual with strong organizational and interpersonal skills to handle a variety of complex human resource and administrative responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES:
    • Reviews applications to obtain work history, education, training, job skills and salary requirements and to provide information about the organization and positions.
    • Selects employees to fill vacancies
    • Screens and refers candidates for additional interviews with others in organization
    • Plans and conducts new hire orientations to foster positive attitude toward company goals and process paperwork associated with hiring process.  Coordinates all communication with applicant through the process.
    • Makes public presentations at schools, organizations and job fairs regarding the organization and opportunities
    • Provides information on company facilities and job opportunities to potential applicants
    • Performs reference and background checks on applicants
    • Files and maintains employment records for future reference
    • Prepare employee testing, distribute notification and conduct career counseling
    • Acts in reception role when volume requires by greeting visitors, ascertaining nature of their business, and directing them appropriately
    • Answer multi-line telephones routing calls to both on and off site employees
    • Distribute incoming mail, faxes, and miscellaneous information received to the appropriate department.
    • Process outgoing mail arranging document delivery using various transport methods
    • Compose and type routine correspondence
    • Schedule appointments upon request
    • Conduct field assessments and administrative assessments
    • Operate office machines such as fax, typewriter, calculating and duplicating machines.
    • Maintain orderly appearance of lobby and storage closets.
    MINIMUM REQUIREMENTS 
    • Must have the ability to work independently with minimal supervision.
    • Requires 2 years of experience in office or human resources environment with advanced MS Word & Excel skills.
    • Bilingual in Spanish preferred
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