Executive Assistant

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  • Location: 4700 Lang Avenue, McClellan, CA 95652
  • Recruiter: Ebony S
  • Phone: 9166462260 ext. 1506
  • Email: straine@villara.com
  • Description: Villara is currently looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. Knowledge, Skills & Abilities: 
    • Maintain and update reports on a weekly, monthly, and annual bases
    • Act as the point of contact between the executive and employees
    • Maintain executive’s email by removing advertisements and watching for important emails that may have been overlooked
    • Respond to new and update responses to back charges
    • Undertake the tasks of receiving calls, take messages and routing correspondence
    • Handle requests and queries appropriately
    • Edit training videos
    • Process Monthly Financials
    • Update employee information cards
    • Arrange meetings and appointments and provide reminders
    • Prepare PowerPoint presentations
    • Prepare and distribute meeting minutes
    • Take dictation and accurately enter data
    • Produce reports, presentations and briefs
    • Approve timecards when executive is unavailable
    • Process reimbursements
      To qualify, ideal candidate will possess the following qualifications:
    • 5+ years administrative support or executive assistance
    • Typing 60+ WPM
    • Dictation and regular conversation speed
    • PowerPoint presentation development
    • Full comprehension of office management systems and procedures
    • Excellent knowledge of MS Excel
    • Proficiency in English
    • Exemplary planning and time management skills
    • Up-to-date with advancements in office gadgets and applications
    • Ability to multitask and prioritize daily workload
    • High level verbal and written communications skills
    • Discretion and confidentiality
    • Strong Interpersonal skills
    • High School diploma; additional qualification as personal assistant a plus
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