Project Coordinator

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  • Division: Plumbing Department
  • Location: Corporate Headquarters 4700 Lang Ave McClellan, CA 95652
  • Recruiter: Ebony S
  • Phone: 916-646-2260 ext.1506
  • Email: straine@villara.com
  • Description: The Project Coordinator is responsible for managing all administrative aspects of a project, including RFIs, submittals, subcontractor quotes, subcontractor contract administration, and communicating with customers. This individual must display a high degree of professionalism, organization and cooperation with customers and co-workers. Individual works closely with Estimator and Project Manager.
    • Responsibilities:
      • Assist in setting up all project administration documents
      • Review, validate and process outside vendor expenses
      • Monitor project budgets; job cost  vs. actual; job progress vs. amount billed
      • Ensure project file integrity, confirm that all project docs have been collected and fully executed i.e. SOWs, Specifications, etc.
      • Transcribes and distributes budgets, RFIs, submittals, subcontracts, and change orders
      • Assists with purchase order discrepancies and billings
        Qualifications:
      • Experience working in a fast-paced office environment
      • Office/Business support background
      • Proficiency with spreadsheets and software
      • Ability to multi-task and prioritize work load
      • Exceptional organizational skills
      • Ability to manage multiple priorities, effective team player, self-motivated, quick learner
      • Must have experience in Outlook, Excel, Word (MS Office products)
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