Supervisor’s Assistant (Administrative)

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  • Division: Corporate
  • Location: McClellan
  • Recruiter: Rhonda Godinez
  • Email: godinezrh@villara.com
  • Description:   The primary job is to relieve the supervisors of their administration and tracking work so they can better focus on jobsites and employee development.  There will be different levels of support required for each of the supervisors based on their trust and skill sets.                                                        Technical Responsibilities of the Job
    • Ensuring the timely and accurate completion and processing of all division forms and correspondence including: timecards, field reports, shop and material requisitions, short interval schedules, accident reports, reimbursement forms, vacation requests, daily job reports etc.
    • Provide direct support to the Supervisors.
    • Promote a positive reinforcement and support of Company and Division policies, goals, and directives to the field personnel.
    • Assist the Supervisor in planning, organizing, projecting, and overall coordination of assigned projects.
    Specific items of focus include:
    • 5-S and reduce waste in all areas using the methods you will learn in lean.
    • Manage and maintain company resources in a positive and efficient manner.
    • Lean Management
    Jobsite Logistics
    • Input & Update SAP Jobsite Scheduling as requested
    • Update SAP Material BOM's as requested
    • Track System Design Updates
    • Labor needs forecasting based on schedules
    • Material Fulfillment Planning based on schedules
    • Warehouse Delivery Coordination as requested
    • Arrange On-Site Builder & Trades coordination meetings if requested
    • Assist the Supervisors with On-Site Material Inventory Management
    Labor Management
    • Work with the HR department for new hire set-up to include tool allocations and tracking training and 30 day evaluation completeness
    • ALP placement tracking and skills tracking along with Happy Calls
    • Organize and track Evaluations and PDP for supervisors
    • EE Satisfaction "Happy Calls"
    • Jobsite labor assignments & Supervision
    • OJT/Skills Matrix Planning
    • OJT/Skills Training & Mentoring
    Budget and Cost Management
    • Assist in Billing Projections
    • Assist with Job Costing
    Behavioral Responsibilities of the Job
    • Promote a positive environment while interacting with other Divisions and Personnel.
    • Concise and schedule driven
    • Good negotiation skills
    • Highly organized 
    Training/Certification
    • Minimum 2 years Project Management Experience desired.
    • Executive Assistant experience is acceptable.
    • Qualified employee will be subject to driving record, credit rating and background report check.
    • A high level of competency will all Microsoft programs - sap is a bonus and project management tools (example: SupplyPro, MS Project)
    • Construction experience preferable.
    • Proven management and customer relation skills.
    Education AA Degree in Construction Management is desirable.                                        
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